5 Things To Consider For Your Next Event

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There are many ways to enhance the look and feel your next special event and recreate exactly what you envision for your day. With event planning it’s best to start simple. Think about what you can easily add to heighten the experience for your guests and maximize the amount of time you get to enjoy yourself.

Here are five simple things you can incorporate into a wedding, corporate event, backyard barbecue, birthday or graduation party and more to help create an unforgettable day.

Schedule a Consultation: The first step is to schedule an appointment with one of our event consultants. They can provide details on the essentials like tents, decor, lighting and sound equipment. With all the necessary skills to pull everything together, you can leave feeling confident that your event is in great hands. Having one company as a point of contact for all these features also makes it easier to manage event details (or challenges) if they arise.

We also have a showroom you can visit to get a feel for various event items, and you can schedule a full-table mock-up including your specific colors for linens, silverware and other key details. A consultation is the best way for you to make decisions about exactly what you want, and RC Special Events can offer suggestions to guide you towards what works for your tastes and budget.

Schedule a consultation as soon as possible to begin narrowing down what you want and ensure availability of the items on the day of the event.

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Rental Linens, Flatware and Glassware: This is one of the best and easiest ways to keep things simple during a special event. Nothing to wash, nothing to haul around. You also have access to various styles of your choice at a fraction of the cost, allowing you to get a high-end look without the price tag.

We have heard time and time again that renting offers an ease of use that is unmatched. This is due, in part, to the convenient way we deliver and manage our products. For example, we package all the dinnerware and glassware ourselves. In addition, we do not require clients to wash the items before returning them – simply to put them back in the racks they come in and we take care of the rest.

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Tents: Tents are one of the most important features of an event. When making the decision to use a tent, first take into account the unpredictability of the weather, especially in Colorado. There are a variety of tent sizes, shapes and scales available that serve specific purposes, including shade, weather protection and a little added ambiance.

Tents also allow you to use nature as a prop. Venues do not always allow this luxury. With a tent outdoors, you are able to be creative and style a one-of-a-kind look that fits your exact vision, while still providing comfort and shelter from the elements in a way that looks polished and elegant. You can add special liners, flooring, lighting, chandeliers and other decorative elements as well as french doors, window walls, heating and air conditioning.

RC Special Events has lots of tents to choose from, including Q-peak, Pole, Frame, Clear Top, Tidewater Clearspan structure and more. An event consultant can help you decide which style of tent to use for your event.

View More: http://kjandrob.pass.us/focobackyardwedding

Lighting: Decor lighting is a fun, simple accent feature that can transform the look of an event. It can be added to any tent or venue and there are various styles to help you create the look and feel that best matches the occasion, including twinkle lights, chandeliers, bistro lights, grapevine orbs, paper lanterns and more.

Your consultant can discuss lighting with you and ensure the type of lighting you want can work in the tent or venue you’ve selected. During set-up and delivery a lighting expert will install everything you need onsite to craft your unique vision.

Sound and Power Options: In the planning phase, it’s important to think about how you are going to manage the sound and power during the an event, especially in a remote location.

To manage this aspect of event planning, ask yourself some helpful questions:

  • Do I need to rent a generator or is there a power source on site?
  • Does the venue have a sound system available or do I need to rent one?
  • What kind of system is available at the venue and is there supplemental equipment available for the DJ?
  • Does the DJ require equipment that the venue does not provide?
  • Will I be managing the music from an iPod and do I have the right type of speakers do that? Do I need equipment to play music from an iPod or laptop that I don’t own?
  • Do I need a training session from a technician for assistance working with rental equipment or help combining it with my personal equipment to ensure compatibility?

If you are in the process of planning a special event and feel overwhelmed, we can help! Tell us about the vision you have in mind and we will do what we do best – manage all the details. Working with an event planner? Connect them with us so we can collaborate to make your vision come true!

Special thanks to KJ and Rob Photography for letting us use a few photos!

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Green Invitations

green-invitationsBuy 100% PCW (post – consumer waste) recycled invitations that are processed without chlorine. Encourage guests to recycle their invitations, or have seeds embedded in the paper so that guests can plant the invitations and enjoy the flowers that grow from them.

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First Dance… Make it Special

first-danceDo not hold onto each other’s hands when doing an underarm turn!”

Avoid grasping tightly to each other’s hands when performing an underarm turn. Both sexes are equally guilty of this. If you are holding on too hard it is a case of “you only hurt the one you love”! If the groom grasps his brides hand it hurts her and vice versa.

Additionally it is impossible for the bride to turn around smoothly because if she turns all the way around her hand has to as well. As the groom lifts up his left arm to lead the underarm turn, his left hand should be rounded rather like a cup holder. The bride should lower the thumb of her right hand and keep the rest of her fingers relatively motionless as she turns. This allows her hand to rotate all the way around perfectly as she turns so that her hand returns to the exact same spot as she finishes the turn. When she is done with her turn their palms will again be pressed together, creating a seamless transition from the underarm turn back to the frame so that the bride is ready immediately for the next move.

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Wedding Decor Checklist

Wedding Ceremony with Flower Petals

Take the following into consideration when choosing and creating your wedding decor:

  • Color Scheme
  • Available Space
  • No. of Guests
  • Mood/Theme
  • Time of Year
  • Time of Day
  • Location/Setting
  • Family Traditions
  • Budget

Put together your inspiration board and then explore where you can apply your décor imagination.

decor-checklist-2Ceremony:

  • Entrance Gates, Doors, Trees & Pathways
  • Aisles
  • Pews & Chairs
  • Altar
  • Arch, Gazebo or Chuppa

Reception:

  • Entrance Gates, Doors, Trees & Pathways
  • Gift Table
  • Guest Book Table
  • Escort Card Table
  • Tables/Centerpieces
  • Cake Table
  • Buffet Tables
  • Staircases
  • Walls
  • Chairs
  • Ceilings
  • Floors
  • Outdoor Areas
  • Restrooms

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Let Guests Vote

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A great way to include your guests in your wedding day plans is to put up a poll on your website and let them vote on certain aspects of the day. We know one couple that asked their guests to vote on the first dance song and the couple chose not to know until it was played at the reception!!

Other elements that guests can vote on are: linen colors, hors d’oeuvres, cake flavors, or the honeymoon destination.

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Seating Chart Tips

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Escort Cards

The most common way that escort cards are displayed is as tent cards on a table at the entrance to the reception space. A fun and unique way to display the cards is on an eye catching escort card tree, the cards can then be interspersed with photographs of the happy couple.

The seating chart can either list guests by table or alphabetically by name. Listing by table is more common in Great Britain and shows who else is on the same table. Listing by guest name is more common in the USA and makes it a little easier to find your table, especially at a large event.

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Wondering What Size Table to Use?

Watch this video to learn more!

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What is Included in a Unity Candle Ceremony?

Unity Candle Ceremony

The lighting of the Unity Candle symbolizes the bride and groom joining as one. This rite commonly has the following structure:

Prior to the wedding ceremony, a large single Unity Candle and two slimmer tapers are placed at the front of the aisle.

  • After the exchange of vows and rings, the couple moves to the area where the candles have been readied. Two honored participants, one representing each side of the family (usually the bride’s mother and the groom’s mother), come forward and light the individual tapers for their children. Alternatively, the single tapers may be lit prior to the ceremony.
  • The bride takes her lighted taper; the groom takes his lighted taper.
  • Simultaneously, the bride and groom use their individual tapers to light the single large Unity Candle between them.
  • The bride and groom extinguish their tapers and return them to their holders.
  • Two popular variations on this tradition have also developed:

Those who wish to place a greater emphasis on their continuing individuality may opt not to extinguish the individual tapers. Instead, the three lit candles stand as a celebration of the bride and groom as individuals, as well as of their union.

Couples who are bringing children into the marriage may choose to have additional tapers representing the children, who can come forward and join in the lighting of the Unity Candle.

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CAD Drawings

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Let the Event Professionals at RC Special Events help you visualize your special day…on paper and in 3D! Request a detailed layout of your wedding. Your initial CAD Drawing and one revision are free of charge!

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